Philosophy

The student activities program at Crestwood High School provides learning opportunities through student involvement. The various activities scheduled during the year allow for student expression, planning, problem solving, and most importantly, foster a positive working relationship between students and adults.

The adults involved with our student activities program serve as advisors, providing students with assistance in making appropriate decisions. Optimal learning occurs when students investigate, communicate, and analyze situations and issues pertinent to their group's activity. The advisor is then expected to approve or disapprove recommendations made by the students, lending support in accomplishing agreed upon goals.

This philosophy reflects life long learning, where we value each other's opinions, efforts, and achievements.

Adviser Responsibilities and Expectations

Be in attendance at all club/class meetings/work sessions/activities to advise and supervise.

Meet with the club/class officers to:

a)    Set meeting agenda ahead of time
b)    Propose and establish annual goals
c)    Establish meetings calendar/location

Advise in the decision-making for appropriate themes and class wear logo design.

Supervise the development of a budget for the year, identifying expected/needed income and expenses.
 
Supervise all fund raising activities and handling of money.

Conduct elections for the next school year by May 15.

Clearly define expectations for the various offices.

Establish, in consort with other advisers, deadline dates for activities and fundraisers.

Let students do the work ~ ADVISE...
 

General Information

Activity Requests

All activity requests must be submitted on our ‘ACTIVITY REQUEST' form well in advance of the thoroughly planned activity. Submit requests to the assistant principal in charge of student activities between April 1st and May 15th.
Explanations of information required on Activity Requests
Date of Activity: Day(s) of the activity.
Name of Activity: What is the activity?
Purpose of the Activity: Why is the group doing this activity?
Time of the Activity: Hour(s) of the activity.
Grades Involved: Grade levels participating.
Closed Activity: Only the sponsoring group or open to others?
Room/Area Requested: Location of the activity.
Sponsor's Name: Advisor(s) name(s).
Organization: Name of the group, club, class, etc.
Today's date: Date Activity Request is submitted.

Following the approval of an activity request, fill out and submit a ‘Building Use' form to the assistant principal.

Arrangement for technical assistance, equipment needs, etc. should be submitted well in advance of the activity to the assistant principal.

Food service requests should be referred to the Food Service Director.

An activities calendar will be provided and updated as needed. Submit additions/amendments at least one week in advance of the dated change.

Announcements are made daily. Please submit them to the Activity Director's secretary by 3 p.m. to be approved for announcement the following day. All announcement requests require advisor and office approval. Guidelines are listed on the form.

All organizations that have received approval to leave the campus must prepare a list of those students attending the activity so as to duly notify the staff. All students planning on participating during the school day on a field trip must have approval from their parents each of their classroom teachers.

Meetings should be planned in conjunction with the calendar of events. Any meetings that are scheduled before or after the school day should be planned well in advance so as to give proper notice to parents, participating students, and custodial staff.

It is imperative that the chaperoning of events be given strong consideration. Large activities, such as dances, etc., should plan to have at least one chaperone per 50 students.

It is necessary to maintain proper security on campus at all events. See the assistant principal in charge of student activities for assistance.

Accounting Procedures

All monies collected from fundraising activities along with a fundraiser summary sheet must be receipted and turned in the office within one week of the end date of the fundraiser. The counting of money should be supervised, and all monies should be secured in the high school office. Checks should be made payable to Crestwood High School/Organization's name.

Activity Account-Internal Account Procedures

1. Funds collected from student activities are to be turned in to the office by 9:00 a.m. so these monies can be ready for the bank before pick up time. All monies must be counted (coins rolled/currency wrapped -include the bank account number written on the roll/wrapper - this number is available in the main office) and necessary forms filled out and ready for bank deposit. See the Activity Director's secretary for procedural details.
2. Ordering of supplies for student activities requires office approval and should be done through the office using purchase orders.
3. All bills or invoices should be submitted to the office for payment. No bills are to be paid from funds before those funds are turned in to the office.
4. When it is necessary to withdraw funds from an activity account in advance of an event, submit the account withdrawal request at least ten days ahead to allot time for the necessary paper work. Check request forms are available in the office. All check request forms must be signed by the organization's sponsor, assistant principal of student activities, and principal.
5. Purchase orders should be used for the procurement of any items or supplies.
6. Receipts must be obtained to cover all withdrawn funds. Receipts are mandatory for auditing purposes. Careful planning will avoid delay and frustration in obtaining a check.

Record of Tickets or Goods Consigned and Receipts

As goods or tickets are consigned to students, detail such information indicating both quantity(s) and value. It is required that student contracts are used to ensure clear and accurate records. Receipts should be given to students upon submission of monies.

Sales

The period of sales should not exceed two weeks Extended sales require written information justifying an extension of activity prior approval by the principal.

Records

Advisors are required to maintain accurate records for all activities and/or fundraisers.

Fundraiser Income Summary

A completed ‘Fundraiser Income Summary" form required and should be submitted to the assistant principal in charge of student activities within one week of the end date of the fundraiser. This summary is necessary in the event of audit and is beneficial in indicating the success or lack of success of the activity. The fundraiser income summary should be submitted prior to initiating another fundraiser.

Examples of Fundraising

The following items listed have been established for class and organization fundraising projects:
Class/Group expenditures
Dances
Camps
Charity
School donations
Bereavement fund

Fundraising Hints

• Comparison Shop - at least three sources when applicable
• Notify the office of vendor selection(s)
• Notify the office temporary storage of goods and time of delivery
• Plan for distribution of goods well in advance
• Keep accurate records (student contracts)
• Receipt all monies collected by students and the organization
• Submit funds and summaries within required timelines

Sponsoring a Dance

Submit an activity request for approval
Submit a building use form
Secure Chaperones (at least one /50 students)
Have adequate change for "at the door" ticket sales
Arrange for refreshment helpers
Confirm needs for the deejay
Request entertainment check at least 10 days prior to the event
Arrange for security
Submit a fundraising income summary within one week of the event

Assemblies and Meetings

Plan well in advance
Submit an activity request and agenda
Submit a building use form

Pictures

Submit an activity request and building use form when applicable.

Promotions

The primary reason that activities fail is that the event is not properly and/or effectively promoted. Promotion means, by definition, to "present for public acceptance through advertising and publicity". Our school has traditionally utilized posters, badges, p.a. system announcements, flyers, cafeteria presentations, local cable television, and the best method - word of mouth on a one to one basis. Careful promotional planning is the best way to have a successful activity. Note that anything put up in the hallways requires administrative approval / initials.

Special Note

All fundraising activities must be directly related to the improvement of an organization as a whole, a benefit to the school and/or the raising of monies for a specific project, such as a charitable organization, etc.
This guide is intended to help you with the awesome challenge of being an advisor. Please feel free to contact the office if you have any questions, ideas, or concerns.

Freshmen Expectations

Fundraising Financial Goal - $2,000

Supplies

float building, window painting, butcher paper, masking tape, poster board, markers, paint, envelopes, misc. greeting cards, chicken wire, garbage bags, wood

Activities

    Parent meeting a.s.a.p. to start, then before events
    float building (trailer and float pickup after)
    homecoming parade
    spirit week
    window painting
    pep assemblies
    
Fundraisers

    car wash/bottle drives
    citrus sale
    class wear sale
 

Sophomore Expectations

Fundraising Financial Goal - $3,000 ($5,000)

Supplies

float building, window painting, butcher paper, masking tape, poster board, markers, paint, envelopes, misc. greeting cards, chicken wire, garbage bags, wood

Activities

    Parent meeting a.s.a.p. to start, then as needed
    float building (trailer and float pickup after)
    homecoming parade
    spirit week
    window painting
    pep assemblies (class officers pass out permission slips)
    class trip
    
Fundraisers

    car wash/bottle drives
    citrus sale
    class wear sale
 

Junior Expectations

Fundraising Financial Goal - $5,000 ($10,000 total)

Reminders:

• Select prom site in January - make deposit
• Make deposit on senior video
• Senior flowers @ graduation
• Senior farewell breakfast
• Junior officers escort senior to assembly and graduation

Supplies

float building, window painting, butcher paper, masking tape, poster board, markers, paint, envelopes, misc. greeting cards, chicken wire, garbage bags, wood

Activities

• Parent meeting a.s.a.p. to start, every month after January
• float building (trailer and float pickup after)
• homecoming parade
• spirit week
• powder puff football
• window painting
• pep assemblies
• Mr. Crestwood - 5 female shadows
• Plan senior year

Fundraisers

• car wash/bottle drives
• citrus sale
• class wear sale
• fall fash bash
• power puff
• water sale at graduation

Senior Expectations

Fundraising Financial Goal - $  ?

Reminders

• yearbook color section
• senior video
• school gift
• reunion fund

Supplies

float building, window painting, butcher paper, masking tape, poster board, markers, paint, envelopes, misc. greeting cards, chicken wire, garbage bags, wood

Activities

• parent meeting a.s.a.p. to start, then every month
• float building (trailer and float pickup after)
• homecoming parade
• spirit week                    
• window painting
• powder puff football            
• pep assemblies
• MDA volleyball               
• all night party
• cheesecake sale            
• pizza kit sale

    
Fundraisers

• car wash/bottle drives                
• golf outing (parents)         
• citrus sale                        
• tin can raffle (parents)        
• class wear sale                
• Mr. Crestwood                
• prom fashion show
• faculty vs. seniors basketball game
• softball tournament
• ham sales

Group Fundraisers and Events

Building with Books
Bottle drive
Scratch card sale
Bake sale
Krispy Kreme donut sale
Candy sale

Child Care Club
Morley Candy Sale
Coats for C.O.T.S. (Coalition On Temporary Shelters)
Mittens/Hats/Gloves w/ NHS Holiday Food Drive
Pizza Kit Sale
Red Wagon Drive

Crusader
Homecoming Flower Sale
Halloween Treat Bags Sale
Winter Holiday Flower Sale
Valentine's Flower Sale
St. Patrick's Day Flower Sale
Spring Break Flower Sale
Senior Farewell Flower Sale

Drama Club
Play Productions
Talent Shows

French Club
Valentine's Suckers for Staff Sale
Service Project - March
Mardi Gras Beads Sale - March
Doctors w/out Borders

Key Club 
Penny Wars - Homecoming
Penny Wars - Snowcoming
Halloween Party
Senior Kits - May
Kiss a Friend Goodbye - May
Pastarama - March
Bottle Drive

National Honor Society
Car Washes
Morley Candy Sales
Recycling
Service Projects
Inductions

Quiz Bowl
Competitions

SADD
Make a Wish Red Ribbon Drive - Homecoming
Wrecked Car - Alcohol Awareness
Candy Cane Reindeer Sale
Field Trip to Elementary/Middle Schools
T-shirt Sale
Sticker Sale
S.A.D.D. Dinner

Science Club
Water Sale
Morley Candy Sale
Camping Trip
Fall Bike Field Trip
Sherzer Observatory Field Trip

Science Olympiad
Book Sox Sales
Competitions

Spanish Club
Day of the Dead Sucker Sale - October
Cookie Dough Sale - September
Field Trip - Spanish Plays
Winter Bash Dance - December
Field Trip - Mexican Restaurant - Cinco de Mayo

Student Congress
Homecoming
Winterfest
Fundraiser for the state charity
Teacher appreciation week
Mega League conferences
MASC State conference

Yearbook
   
Yearbook Sales                
Ad Sales
Homecoming Raffle            
Winterfest
Picture Sales
Senior Elections
Club Pictures
Senior Parent Messages
Friendship Ads