Please be advised that this is a recommendation of committees and their duties. You are more than welcome to rearrange and work with what you're comfortable with, as long as all of the duties are taken care of.

Program Committee

• Solicit presenters from a variety of schools
• Assign order of presentations and rooms
• Any school that requests AV equipment should bring their own or assist the host school in locating equipment to use; renting equipment from the site is costly and MASC/MAHS is not equipped to handle such large costs - check with other attending schools for equipment needs if necessary
• Type and print the program/agenda
• Reconfirm by phone that presenters will be attending and ready; this phone call should take place no later than one week prior to the conference out of respect for the presenter
• Work on a closing for the conference - remember the evaluation process!
• Prepare nametags & ribbons for presenters
• Have some extra maps and agendas, etc. from the registration committee - each presenter should receive all of these materials with their specific information highlighted

Hospitality Committee

• Make welcome signs and directional signs so people can find their way to the registration area and session rooms
• Recognition signs for all schools attending
• Have members who will act as guides for presenters and attendees - as soon as schools come in, filter students to main session room, presenters to your presenter check-in area, and advisers to the registration desk! DO NOT let groups of students mingle near registration as this creates chaos and unnecessary crowding! MOVE THEM IN TO THE GENERAL SESSION/MORNING SNACK AREA!
• Work on icebreakers and mixers for morning general session
• Circulate with the people attending - make them feel WELCOME!
• Be sure host school members receive a Host ribbon for their nametag

Registration Committee

• Organize registration procedure and area; be ready for those who come early and provide a smooth transition for those who arrive late.
• Prepare folders, pens, pencils, etc...
• Have nametags ready and markers available
• Have a list of which schools are attending and which owe money (MASC/MAHS will provide this list the day of the conference)
• Package the folders, nametags, etc. by school - request that only the adviser actually check in! The adviser picks up all of the folders and has the students write out their own nametags.
• Prepare "extra" folders...just in case (30 is a good number, 50 is better if available)

Facilities Committee

• Be sure AV Equipment is ready and working for presenters. - MASC/MAHS will not provide AV equipment for presenters. If they would like to bring equipment from their own school, they are more than welcome to do so. Many sites charge $200 for an LCD, not including a computer, therefore this is not an option for AV equipment use, unless the presenter wishes to cover that cost!
• Make signs for the individual sessions in each room (door signs)
• Make sure at least one student moderator is present at each workshop
• Decide how to split attendees into groups

Public Relations Committee

• Prepare articles about the conference for local news media.
• Take pictures at conference or have it covered by the local news media.
• Contact local news media of schools presenting.
• Write thank-you notes, letters, etc, to all those who helped - presenters, caterers, site staff, teachers, etc...
• Invite local School Board, ISD staff, teachers, Principals, etc...
• Write an article for the MASC/MAHS Web Site after the conference - use your adviser's site blog or write the article in Microsoft Word and attach it to an email along with pictures; send it to kadi@mascmahs.org

Food Committee

• Be sure lines can move quickly
• Check as to how the food will be distributed. Be sure directions are clear, include in registration packet if necessary.
• Move around encouraging everyone to clean up.
• Clean up, if necessary, after everyone has eaten.

Clean-Up Committee

• Made up of all of the above - everyone takes part in this committee! We want to make sure we leave the facility better than we found it!

Evaluation Committee

• After the education sessions, all room moderators and any State Board students will sit with Kadi and review the presenter evaluations.